How to Get a Sumner County Passport

To apply for a new U.S. passport in Sumner County, schedule an appointment with the Sumner County Clerk in Gallatin at 355 N. Belvedere Drive. Passport applications are processed in Room 105 from 8:15 a.m. to 3:30 p.m. Call 615-452-4063 before visiting. Bring the correct unsigned application, citizenship evidence, physical photo ID, a passport photo and the required payments.

If you need a new U.S. passport in Sumner County, begin with the Sumner County Clerk’s Gallatin office. The Clerk accepts passport applications by appointment only and lists passport processing in Room 105 at 355 N. Belvedere Drive, Gallatin, from 8:15 a.m. to 3:30 p.m. Call 615-452-4063 to schedule.

This local office is a passport acceptance facility. It accepts new applications and sends them to the U.S. Department of State; it does not issue passports locally. Adults who qualify for renewal may instead renew by mail or online.

> Last verified: August 16, 2026. Passport fees, processing times, appointment availability and local procedures can change.

Quick answer: Where to apply in Sumner County

Item — Current information

Local acceptance facility — Sumner County Clerk, Gallatin office

Address — 355 N. Belvedere Drive, Gallatin, TN 37066

Passport processing room — Room 105, according to the Clerk’s passport page

Appointment — Required; call 615-452-4063

Passport processing hours — 8:15 a.m.–3:30 p.m.

General Clerk office hours — Monday–Friday, 8 a.m.–4:30 p.m.

Passport photos — Not made at the Clerk’s facility

Main items to bring — Application, citizenship evidence, physical photo ID, photo and payments

The Clerk’s location information lists Room 111 for the general office and mailing address, while the passport page identifies Room 105 for application processing. Confirm the room when you schedule.

Who needs to apply in person?

You generally apply in person at an acceptance facility if you are applying for a passport for the first time, applying for a child, or cannot use the adult renewal process. A previous passport that was lost, stolen or damaged, issued more than 15 years ago, or issued when the applicant was under age 16 may require a new in-person application.

Acceptance facilities accept new passport applications for adults and children. They do not accept routine renewal applications that qualify for mail or online renewal.

Step-by-step passport application process

1. Complete the correct passport form

Most first-time adult applicants use Form DS-11. Use the State Department’s passport form guide if you are unsure whether DS-11, DS-82 or another form applies to your situation. The online guide helps identify forms, fees and documents, but it is not itself a passport application.

Use the State Department Form Filler when possible, then print the application single-sided on standard 8.5-by-11-inch paper. Do not sign Form DS-11 until the acceptance agent instructs you to do so.

2. Gather proof of U.S. citizenship

Bring physical evidence of U.S. citizenship. Examples may include a certified U.S. birth certificate, a previous undamaged U.S. passport, a Consular Report of Birth Abroad, or a Certificate of Naturalization or Citizenship, depending on your circumstances. The Department of State does not accept digital evidence such as a mobile or electronic birth certificate in place of required physical documents.

The Sumner County Clerk warns that applications without the proper citizenship documents cannot be processed. Review the current citizenship-evidence rules before your appointment.

3. Bring physical photo identification and copies

Applicants must present a physical, government-issued photo ID. The Department of State also requires a photocopy of the front and back of each identification document presented. Digital IDs and mobile driver’s licenses are not accepted in place of a physical ID.

Make photocopies on white, 8.5-by-11-inch paper and keep them separate from the original documents. Requirements can differ for children and applicants who do not have a standard primary ID.

4. Get a passport photo before your appointment

Bring one passport photo for each applicant. The Sumner County Clerk says photos are not made at the facility, so arrange this before your appointment.

Use a provider familiar with U.S. passport specifications and review the State Department’s current photo instructions before purchasing the photo.

5. Schedule the Gallatin appointment

Call 615-452-4063 to schedule. The Clerk says passport applications are accepted by appointment only and processed in the Gallatin office from 8:15 a.m. to 3:30 p.m.

When you call, confirm:

• The appointment date and time.
• The processing room.
• The number of applicants.
• The payment method accepted for the local facility fee.
• Any current closure or document instructions.

6. Bring the required payments

A new passport application submitted on Form DS-11 requires two separate fees: the passport application fee paid to the Department of State and the acceptance fee paid to the facility.

Application — Department of State fee — Acceptance fee — Total before optional services

Adult passport book — $130 — $35 — $165

Adult passport card — $30 — $35 — $65

Adult passport book and card — $160 — $35 — $195

Child passport book — $100 — $35 — $135

Child passport card — $15 — $35 — $50

Child passport book and card — $115 — $35 — $150

The Department of State says its application fee should be paid by check or money order made payable to “U.S. Department of State.” The Sumner County Clerk repeats that instruction and says the payment should be attached to each application. Confirm the accepted payment method for the separate facility fee when you schedule.

The Department of State lists an additional $60 expedited-service fee. Optional delivery services may add to the cost.

Current processing times

As of August 16, 2026, the Department of State lists routine processing at 4–6 weeks and expedited processing at 2–3 weeks, excluding mailing time. The agency says mailing can add up to two weeks before the application reaches a passport agency or center and up to two weeks after the passport is mailed.

If you need to travel internationally within 14 calendar days, review the Department of State’s urgent-travel instructions. Passport agencies and centers require appointments and proof of travel; a regular acceptance-facility appointment may not meet an urgent-travel deadline.

Passport book versus passport card

A passport book is the standard document for international travel by air, sea or land. A passport card has more limited use and is not valid for international air travel. If your itinerary includes an international flight, request a passport book.

You may request a book, a card or both on the applicable application form.

What families should know about children’s applications

Children under 16 must apply in person using Form DS-11. The child’s citizenship evidence, proof of the relationship to the parent or guardian, and the required parent or guardian identification must be provided. Both parents or legal guardians generally participate unless the applicant submits acceptable documentation for the other parent’s consent, death, sole authority or unavailability.

The State Department’s child-applicant instructions can require additional forms, including DS-3053 or DS-5525 in specific circumstances. Review the current child passport instructions before scheduling a family appointment.

Renewals and other situations

Eligible adults may renew online or by mail rather than applying at the County Clerk’s acceptance facility. The State Department’s renewal rules depend on the applicant’s age, the condition and issue date of the previous passport, and other circumstances. Start with the State Department’s renewal instructions before scheduling a new-application appointment.

If a passport was lost, stolen or damaged, or if your situation involves a name change, citizenship documentation problem or urgent travel, use the State Department’s form guide and special-situation instructions before visiting the Clerk.

Common mistakes to avoid

• Signing Form DS-11 before the acceptance agent instructs you to sign.
• Bringing a digital birth certificate instead of physical citizenship evidence.
• Arriving without a passport photo.
• Assuming the Clerk accepts walk-ins.
• Bringing only one payment when two separate payments are required.
• Printing the application double-sided or in the wrong format.
• Waiting until shortly before travel to begin a routine application.
• Applying for a passport card when your itinerary includes international air travel.

Sumner County passport checklist

Before leaving for your Gallatin appointment, confirm that you have:

• The correct passport form, printed single-sided.
• An unsigned Form DS-11, if DS-11 applies to you.
• Physical proof of U.S. citizenship.
• Physical photo identification and required photocopies.
• One passport photo for each applicant.
• A check or money order for the Department of State fee.
• Payment for the acceptance facility fee in the method confirmed with the Clerk.
• Additional documents required for a child or special circumstance.
• Your appointment time and confirmed processing room.

Official next steps

Call the Sumner County Clerk at 615-452-4063 before visiting. Review the Clerk’s passport instructions, then use the U.S. Department of State’s official form guide, fee information, photo requirements and acceptance-facility guidance to prepare your application.

For an eligible adult renewal, start with the Department of State’s renewal instructions instead of scheduling a new-application appointment. If your international travel date is close, use the urgent-travel guidance before submitting documents.