Sumner County Register of Deeds Guide for Property Records and Deeds

The Sumner County Register of Deeds records deeds, deeds of trust, liens, plats and other real-property documents. The office is at 355 N. Belvedere Drive, Suite 201, Gallatin, and is open 8 a.m. to 4:30 p.m. Monday through Friday. Start with the office’s official recording requirements, fee schedule and document-search resources before submitting a document. Call 615-452-3892 with questions. Last verified August 15, 2026.

If you need to record a deed in Gallatin, look up a property document, obtain a certified copy or confirm a lien filing, the Sumner County Register of Deeds is the county office to contact. The office records real-estate documents and makes many records available through online search tools.

The office is located at 355 N. Belvedere Drive, Suite 201, Gallatin, TN 37066. Published office hours are 8 a.m. to 4:30 p.m., Monday through Friday. The phone number is 615-452-3892. Verify hours and holiday closures before making a trip.

> Important: This guide provides general public-record information, not legal advice. The Register of Deeds records documents but does not prepare deeds or determine whether a deed is legally appropriate for your situation.

What the Sumner County Register of Deeds does

The Register of Deeds records deeds, deeds of trust, mortgages, liens, plats and many other legal documents connected with real property. Sumner County says its office records more than 30,000 legal documents in a typical fiscal year and collects state conveyance tax, state mortgage tax and recording fees.

The Register of Deeds is different from the Sumner County Assessor of Property:

If you need to… — Start with…

Find a recorded deed, deed of trust, lien or other recorded instrument — Sumner County Register of Deeds

Research the recorded history of a parcel — Register of Deeds and, when appropriate, a title professional

Check assessed value, property classification or appraisal information — Sumner County Assessor of Property

Pay property taxes — Sumner County Trustee

Ask whether a document transfers ownership correctly — A Tennessee attorney or title professional

A recorded document is not the same thing as a complete title opinion. If you are buying property, clearing title, transferring property after a death or resolving a lien issue, consider obtaining professional title or legal assistance.

Quick contact information for the Gallatin office

• Office: Sumner County Register of Deeds
• Address: 355 N. Belvedere Drive, Suite 201, Gallatin, TN 37066
• Phone: 615-452-3892
• Published hours: 8 a.m. to 4:30 p.m., Monday through Friday
• Official website: Sumner County Register of Deeds
• Online resources: Document search information, recording requirements, fee pages, e-recording information and property-fraud alerts...

The county’s Register of Deeds page also links to recording requirements, a recording-fee schedule, copy fees, a recording-and-fee policy, e-recording information and MyLandAlert property-fraud notifications.

How to search Sumner County property records

Online records and historical coverage

Sumner County says documents are digitized during the recording process and can be viewed online after they are saved to the database. The county’s Register of Deeds page states that records are certified back to September 1989 and that deed books and indexes dating to 1786 have been digitized. The county directs users to the US Title Search Network for online research.

A basic search may require more than a street address. Have as much of the following information as possible:

• Current or former owner name
• Property address
• Parcel or tax-map information
• Approximate recording date
• Deed book and page, if known
• Instrument number, if known

Search results can include several documents connected with one property. A deed may show a transfer, while a deed of trust may relate to financing. Releases, assignments, easements, affidavits and liens may also appear in the record.

When to use the Assessor of Property instead

Use the Register of Deeds for recorded instruments. Use the Assessor of Property for assessed values, classifications and appraisal information. The county’s department pages identify the Assessor of Property as the office responsible for determining property value and classification.

If you are trying to identify the owner of a parcel, compare the assessor’s parcel information with the most recent recorded deed. The two systems serve different purposes and may not update at exactly the same time.

How to record a deed or other document

Step 1: Identify the correct document and county

Real-property documents are generally recorded in the county where the property is located. Confirm that the property is in Sumner County before preparing a submission.

If the document involves a divorce, estate, trust, business transfer, lien, mortgage or other legal issue, ask a Tennessee attorney or title professional whether the document is appropriate and whether additional documents are required.

Step 2: Review recording requirements

Before filing, review the Register of Deeds’ official Requirements to Record Documents page and confirm the requirements for your specific document. The county maintains a separate page for recording requirements and links to it from the Register of Deeds department page.

Do not assume that a form downloaded from another county, website or prior transaction will meet current Sumner County requirements. Confirm details such as:

• Required signatures and acknowledgments
• Legal description and parcel information
• Names and addresses required on the document
• Page size, margins and formatting
• Tax or exemption information
• Payment method
• Return-address or mailing instructions
• Whether an original, certified copy or another form is required

The Register of Deeds staff can explain filing procedures, but the office does not replace legal counsel for drafting or reviewing a deed.

Step 3: Calculate taxes and fees

A recording submission may include more than a basic recording charge. Depending on the document and transaction, costs can include:

• County recording fees
• Tennessee realty transfer tax, commonly called conveyance tax
• Tennessee indebtedness tax on qualifying debt instruments, such as deeds of trust
• Certified-copy charges
• Plat, map or other document-specific charges

The Tennessee Department of Revenue states that the realty transfer tax generally applies at 37 cents per $100 and is generally based on the greater of the consideration paid or the property’s value. The department also states that the indebtedness tax is generally 11.5 cents per $100 of indebtedness, with the first $2,000 excluded under the applicable rule. Exemptions and special circumstances may apply.

The state Department of Revenue identifies the grantee or transferee as responsible for paying the transfer tax, which is collected by the register in the county where the document is presented.

Sumner County publishes separate recording-fee and copy-fee resources. Because the linked fee documents are labeled 2016 or 2016–17, confirm the exact current county charges with the office before submitting a deed or ordering copies.

Step 4: Submit in person, by mail or through e-recording

The Register of Deeds office accepts in-person submissions at the Gallatin address. Ask the office about current mail-submission instructions, payment methods and document-return procedures before mailing original documents.

Sumner County also says it offers e-recording through Simplifile and CSC ERecording Solutions. The county describes e-recording as a way to submit documents electronically, but users should confirm current eligibility, vendor registration and document-specific requirements directly with the office or vendor.

Step 5: Confirm the recorded document and request copies

After recording, retain the instrument number, book-and-page information or other recording reference supplied by the office. Use that information when requesting a copy or conducting a later search.

The county maintains a copy-fee page and its recording-and-fee policy states that certified copies of recorded documents may be available at $1 per page. Confirm the current charge and whether additional certification or mailing fees apply before ordering.

Recording fees, transfer taxes and certified copies

The most reliable way to estimate the total cost is to identify the exact document type, count the pages and determine whether a transfer or debt tax applies. For a deed connected with a sale, the conveyance-tax calculation may be more significant than the base recording fee. For a deed of trust, the indebtedness tax may apply.

Before filing, ask the Register of Deeds:

1. What is the current recording fee for this document?
2. Are additional instruments or pages included?
3. Does the transaction owe conveyance tax or indebtedness tax?
4. Is an exemption or affidavit required?
5. What payment methods are accepted?
6. How should the recorded document be returned?
7. How much will a plain or certified copy cost?

Do not rely on a fee estimate from an old closing statement, another Tennessee county or an outdated online form.

Common questions and mistakes

Can the Register of Deeds prepare my deed?

Do not assume the office will draft or legally review a deed. For a document that changes ownership or affects title, consult a Tennessee attorney or title professional.

Can I record a copy instead of the original?

The Register of Deeds maintains an FAQ addressing whether a copy can be recorded when the original is unavailable. Because the accessible page does not display the answer, contact the office before submitting a copy.

Does the Register of Deeds provide a property survey?

No public source reviewed for this guide confirms that the office provides surveys. A recorded plat or survey may be available in the public record, but that is different from commissioning a new survey.

How can I monitor possible property fraud?

Sumner County links to MyLandAlert, a free notification service intended to alert subscribers when a document is recorded with a selected name or business. Treat alerts as an early-warning tool and contact the Register of Deeds if you see a filing you do not recognize.

Official next steps

For a routine property-record search, begin with the Register of Deeds’ online search resources. For a new deed or other filing, review the official requirements and fee pages, then call 615-452-3892 if any part of the submission is unclear.

If your situation involves a title dispute, estate, divorce, trust, unpaid lien, foreclosure, boundary issue or ownership transfer, obtain legal or title advice before recording. A document can be accepted for recording without resolving every legal issue connected with the property.

Last verified: August 15, 2026. Recheck this guide on or before November 13, 2026, and before relying on fee amounts, office closures, e-recording procedures or document-specific requirements.